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About us

Professional Affordable Services

Swann Systems is dedicated to helping Self-Employed and Small Business Owners with professional yet affordable bookkeeping support and services tailored to your needs.

Established since 2002, we work with a diverse range of clients including companies in the building, engineering, wholesale, retail, financial and public service sectors. Companies vary from single employees upwards with turnovers from £25k to over £10m per annum.  We are experienced at working with Clients who trade internationally in a mixture of currencies. See what our clients have to say about us (link to testimonials and case studies page)

Services are provided in a manner most convenient to you. We can work at your premises or gather your data and work off-site. Services are designed so there is very little effort required on your part.

Services are delivered locally in the midlands. We provide you with a dedicated point of contact and will gain an understanding of your company ensuring we deliver a personal service to meet your needs.  Our team has a variety of skills and we will match your needs to the most appropriate member of the team.

See our Team Profiles here.

The Swann Systems story

In 1993 Sheila was introduced to sage which was DOS version at the time, she had 2 small children and spent the evenings inputting 6 months of accounts.  She had a very good supportive accountant and as Sheila had never done accounts before found that she had entered the data incorrectly. After 2 times of inputting the data for 6 months then Sheila got it right on the 3rd time. She vowed at that point that she would make sure that nobody else would go through the same trauma she had been through and would be there to support small business owners. She continued assisting her partner from 1993 until 2002 in an IT Services Company they were a sage support centre and specialised in IT support but also sage training. Sheila did all of the accounts for both the limited company and partnership companies so gained a lot of expertise of supporting business owners at that point.

Swann Systems was born in September 2002 and has remained with the ethos to assist small business owners for their accounts and bookkeeping needs with the idea is to make sure they don’t make the same mistakes as other people and that we are always there in the background as a helping hand for them.

In 2007 Caroline and then Ian joined the team in helping Sheila look after the business owners. The team has had various bookkeepers come and go over the years, but in 2014 we were joined by Cym who is now taking over the internal admin of the company which has been a godsend In 2016 Ian retired and was replaced by Kate, who focuses on all our payroll bureau needs, so as a Swann team we feel we are now covering all angles.

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What our clients say

Swann Systems gives you peace of mind. They have a good team of experienced and well-trained people. The way Sheila treats my company with attention and care, defending my interest against third parties makes Swann the right decision for accounting, taxes and general companies advice.

Vicente Jauregui – Pimaco

I would just like to thank you and your team, particularly Caroline, for doing such an amazing job. I get the reports I want, and everything is done in a timely and professional way. This leaves me with the time I need to run my business and not have to worry about the book-keeping.

Sali Brown – Chelton Brown

“We are very pleased to have the support of Swann System's services. The payroll procedure is very simple and straightforward.  The team at Swann are very helpful and supportive. A great relationship - thank you!”

Emma Horton, Hope4 and Rugby foodbank Administrator

"Following the Retirement of our Accountant, Swann Systems stepped into the breach and bought our payroll into the 21st Century with the introduction of a computer based payroll system. Every aspect of our payroll is managed by Swann Systems, and all we need to do is write the cheques! Swann Systems provide prompt, accurate information and are pleasant to deal with."

Roger Evans, St. Oswalds Church 

"Our Bookkeeper had left at short notice in April and I had no idea how to perform payroll for the imminent year end. A supplier recommended Swann Systems. After understanding what we needed help with, Swann Systems promptly completed our payroll year end, filed them online. They also provided training so that I could take over the payroll and perform this activity for myself in the future. I found Swann System to be knowledgeable, friendly, thorough and very helpful. I would highly recommend them."

Dawn Christmas-Smith, Danetre Workshop Supplies (Training Client)

"We have been with Swann Systems for a number of years and have always found them to be efficient, accurate and very helpful when we need questions answering. As a charity, costs are important to us and we find that Swann Systems costs are not prohibitive for what they do for us. They are always friendly and this makes working with them a pleasure."

Roger Evans, St Matthew & St Oswald Church

"I have known Sheila in a professional capacity since 2006 and am always impressed by her professionalism, skill, dedication and very hard working nature. On a personal level, Sheila is a friendly and warm person and always a pleasure to work with."

Martin Sparrow, Suretax Accounting

“With the ever increase in knowledge, Revenue scrutiny and compliance associated with payroll, I decided that my time could be better employed than dealing with it and so contacted Sheila to do our payroll. The service has been excellent with the staff coming up with suggestions as to how we pay the most to employees with minimum deductions.

I have been pleased to recommend Swann Systems to clients to handle their payrolls and they have expressed how well the service is working for them.”

Jonathan Meredith, JM Accountants

"Swann Systems helped me take control, adopt new better book keeping habits & understand useful software. Having a shared "drop box" and forwarding them copies of email receipts and orders as they happened made life easy." 

Carin Jackson, Jackson Management

“Sheila has an upbeat and positive attitude, always with a smile on her face. She is proficient at her work and will always go that extra mile for you and spend time explaining any technical terms or figures in a way that can be understood if you are not accounts minded.”

Angela Steel, Alex Lee Kitchens Ltd

“Oh for more people like Sheila- who actually knows how to do the job well and delivers consistently! Makes my job as an accountant so much easier to have a bookkeeper who can actually book keep with intelligence, insight and integrity.”

David Nicoll, Management in a Box

"Sheila provided me with the services I required at a cost I could afford and helps us move to a workable accounting system and procedures. The service is brilliant and the people excellent"

Tim Hunt, Apollo Blinds

"Since Swann Systems came on board, they have made a huge difference, allowing me to concentrate on my core business. Sheila and Ian's professional and friendly approach makes a refreshing change. They are a real pleasure to deal with"

Trevor Ford, ITSU

"Sheila Bell and her company Swann Systems continues to be a solid, helpful and reliable company. Quite frankly without her assistance I would be in trouble, she is my rock, with a sense of humour!"

Roger Dore, Inspirational Labels

"I would like to take this opportunity to thank you for all your work that you have given to our company over the past two years. Your assistance has always been most professional but more importantly it has been done in a friendly way. Too often in this day and age people come in do their work and get out, but as you are aware I am not a professional Accountant and I am quite sure you must sometimes wonder what I have done. But you take it in your stride and very patiently show me the error of my ways. I am sure that we will continue to work together for many years to come."  

John Drake, Manager. Rugby Golf Club

"Many, Many thanks for all your help during 2009 with the keeping of our books. We have been delighted with the way in which you and Caroline have helped us during the year, furthermore we would be only too happy to recommend your services and act as reference for you." 

Tim Hunt, Apollo Blinds