About Us

Professional Affordable Services

Swann Systems is dedicated to helping Self-Employed and Small Business Owners with professional yet affordable bookkeeping support and services tailored to your needs.

Established since 2002, we work with a diverse range of clients including companies in the building, engineering, wholesale, retail, financial and public service sectors. Companies vary from single employees upwards with turnovers from £25k to over £10m per annum.  We are experienced at working with Clients who trade internationally in a mixture of currencies.

Services are provided in a manner most convenient to you. We can work at your premises or gather your data and work off-site. Services are designed so there is very little effort required on your part.

Services are delivered locally in the midlands. We provide you with a dedicated point of contact and will gain an understanding of your company ensuring we deliver a personal service to meet your needs.  Our team has a variety of skills and we will match your needs to the most appropriate member of the team.

See our Team Profiles here.

Who is Swann Systems?

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The Swann Systems story

Swann Systems established born in September 2002 and has the ethos to assist small business owners with their accounts and bookkeeping needs. We all learn from our mistakes, but it is always good to learn from others. Swann has always in the background supporting and helping as required.

 

The Swann Teams breadth of knowledge spans all aspects of running a small business:

From Sheila who in 1993 was introduced to SAGE DOS version, she had 2 small children and spent the evenings inputting 6 months of accounts.  She had an excellent, supportive accountant and as Sheila had never done accounts before found that she had entered the data incorrectly twice. After the 3rd time of inputting 6 months of data, it was correct. Sheila vowed at that point that she would make sure that nobody else would go through the same trauma she had been through and would be there to support small business owners.

She continued assisting her partner from 1993 until 2002 in an IT Services Company, they were a SAGE Solution Centre and specialised in IT support and SAGE training. Sheila processed all of the accounts for both the limited company and partnership gaining a lot of expertise in supporting business owners.

Swann was hatched or fledged in 2002 after Sheila found herself a single mum and needed to provide for the children. The original ethos has been continued throughout, assisting small business owners at any point of their business journey. Helping them in not making easy mistakes and always being there as their helping hand. Whether that be for accounts or payroll – for the things that only happen occasionally, the regular stuff or just a call away to discuss how to deal with a problem.

From 2007, Swann has employed the services of fully trained bookkeepers who are experts in various specific business sectors to make sure that every client is cared for in the ‘Swann’ team.

We are always striving to provide the best service we can to all of our clients. Endeavouring to keep up with the changes within the accounting and business world.

It is always a pleasure to look after our current clients and welcoming a new client is an exciting time for us, as every business is different.

‘Beware of little expenses. A small leak will sink a great ship’     Benjamin Franklin

Swann Systems Finals - Sheila

Sheila Bell, Director

Our Social Media

 

What our clients say

Swann Systems gives you peace of mind. They have a good team of experienced and well-trained people. The way Sheila treats my company with attention and care, defending my interest against third parties makes Swann the right decision for accounting, taxes and general companies advice.

Vicente Jauregui – Pimaco

"Following the Retirement of our Accountant, Swann Systems stepped into the breach and bought our payroll into the 21st Century with the introduction of a computer based payroll system. Every aspect of our payroll is managed by Swann Systems, and all we need to do is write the cheques! Swann Systems provide prompt, accurate information and are pleasant to deal with."

Roger Evans, St. Oswalds Church

 

"We have been with Swann Systems for a number of years and have always found them to be efficient, accurate and very helpful when we need questions answering. As a charity, costs are important to us and we find that Swann Systems costs are not prohibitive for what they do for us. They are always friendly and this makes working with them a pleasure."

Roger Evans, St Matthew & St Oswald Church

 

"I have known Sheila in a professional capacity since 2006 and am always impressed by her professionalism, skill, dedication and very hard working nature. On a personal level, Sheila is a friendly and warm person and always a pleasure to work with."

Martin Sparrow, Suretax Accounting

 

“With the ever increase in knowledge, Revenue scrutiny and compliance associated with payroll, I decided that my time could be better employed than dealing with it and so contacted Sheila to do our payroll. The service has been excellent with the staff coming up with suggestions as to how we pay the most to employees with minimum deductions.

I have been pleased to recommend Swann Systems to clients to handle their payrolls and they have expressed how well the service is working for them.”

Jonathan Meredith, JM Accountants

A few years ago, I used to run my own payroll and pensions system through my accounting software. However, I always found it stressful, especially when it came to the end of the year. Also I would forget to post the pension contributions every month. I decided to hand it all over to Sheila who, over the years, has ironed out any issues and ensured that all the details are correct every month. It really has taken a stressful part of my role as a business owner away. I cannot recommend Sheila enough and have no hesitation in recommending her to my key contacts. Thank you Sheila for your great service. 

Baxter Baristas

Having made the decision to set up and run my own company I was faced with the problem that I hadn’t got the first idea on how to go about it. Making contact with Swann Systems was the best thing I could have done. They have handled everything for me, both efficiently and professionally. They have been a pleasure to deal with, right through from dealing with all of the paperwork that is necessary to register as a company, to sorting out tax and PAYE and managing the day to day book-keeping; I feel like I really matter to them. Their support has enabled me to be able to concentrate on my core business, secure in the knowledge that the book-keeping side is in hand.

Fiona Haggett, Green Door Valuation Consulting Ltd

As we have reached another year end, I would just like to send you and your team many thanks for the work you have done over the last couple of years for the two family businesses you look after for us in respect of VAT and Making Tax Digital.

I used to do the paperwork myself – however now, the service you provide has enabled me to free up a lot of my time, but more importantly it has ensured our accounts preparation and submissions are clear and accurate.

As a result of this I would be grateful if you would take on some more work for us in 2022 – a couple more of our activities need your services. Will speak any day convenient to discuss.

Brian Pilling, Home Farm Buildings

Since we started working with Swann Systems in April 2019, we have been consistently impressed by the team's professionalism and knowledge.  We have been particularly grateful to Sheila who has provided invaluable advice and support as our organisation has evolved and grown over the past three years.  She has guided us through a number of financial procedural changes and has become a key member of the extended IEP team bringing a can-do approach with good humour.

Pat Russell, IEP

I have been a client of Sheila’s for many years, very professional and have always had excellent service, highly recommended her bookkeeping services.

Andy Brown, Ideal Cars (Northants) Ltd

"I would like to thank you for your fast and efficient service with regard to our recent Sage problem.  From my initial phone call to your prompt response in calling in to rectify the problem (that will teach me to press buttons I know nothing about!)  I would also like to thank you for going outside my original brief to assist in a couple of Microsoft queries we also had, much appreciated."

Brian Simpson, Lansa UK Ltd

I have known Sheila for over 20 years. A multi-tasker and a determined individual, she has undergone tremendous personal change and embraced the need to continually develop her own business in that time. Understanding new systems and technical solutions are now always constant. Sheila has always maintained her ability to interpret and evolve solutions to her clients backed with hard work and application. A rare combination of skills and values these days. That is why we are still happy to have Sheila helping us in our business – have a chat with her to see how she can help you.

Mark Goodenough, Parkway Consulting

‘Swann Systems has made such a difference to our company - Sheila and her team have led the way with setting up, teaching and supporting us to use Sage to be able to complete our accounts. The amount of knowledge with regards to business, accounts and making systems more efficient is endless. We are thankful for the support we get and cannot rate them enough.’

Laura Palmer, Palmer Pallets Ltd

" I was speaking to Nic yesterday and I said how pleased I was with how the bookkeeping is going, so I thought I'd drop you a quick email to let you know too.

You've made everything so easy and I just wanted to let you know you're doing a great job and I couldn't be happier with your service and friendly approach"

Claire Blincow - CS Leather Craft

 

 

I’m really impressed with your payroll services

Duncan J E Mitchell FCA, CEDAS